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You Can Mark All Your Unread Emails as Read

You Can Mark All Your Unread Emails as Read

Gmail is widely used globally. But sometimes the user interface features are not quite the best out there. But so are other email platforms especially when it comes to the inability to mark all unread messages as read. Imagine if there was one separate page that had all the unread emails in Gmail, then this won’t be any issue at all.

As it turns out, it isn’t quite that hard to delete all unread messages, but you might have to follow a few steps and repeat them all over again depending on the number of unread messages you have. If this figure happened to be in the hundreds of thousands, then you should create time on a weekend, grab a bottle of wine and get things done!

Don’t you just love that feeling you get 0 emails and your inbox is free of unread messages? There are 4 major email providers: Gmail, Yahoo, Hotmail and AOL. AOL is apparently used by the 18-29 year-old demographic. Who knew?

Even though there are recommended tricks for achieving inbox zero everywhere, the main point is being able to keep your inbox in a perpetually empty state every time you log into your email. Here’s how to mark all unread emails as read:

  1. Gmail

When logged into your Gmail account, in the search box above, type “is:unread” and press the search button. Then go ahead and click the arrow button just below the search box and choose “all”.

Once there, click the checkbox of the unread emails on the page you’re on. To select your unread emails, you have to click “Select all conversations that match the search”. You can find this option just above the top-most email.

Finally, click the “More” button and select “Mark as read” from the drop-down menu. Now you’re done! Repeat this for the next page in case there are hundreds of unread emails.

  1. Yahoo!

When logged into your Yahoo account, right-click on “Inbox” at the left-hand sidebar, then choose “Mark All Read”. It’s that simple. However, note that the box below might show if you have a lot of emails that need to declutter.

  1. Hotmail

When logged into your Hotmail email account, simply right-click on “Inbox” located in the left-hand sidebar and select “Mark all Messages Read”.

  1. AOL

The same goes for AOL. When logged into your AOL email account, simply right-click on “Inbox” located in the left-hand sidebar and select “Mark all Messages Read”.

It is clear that Google needs to step up its game and make it easier to clean inboxes. The advanced operations are great and all, but it would be way better if one could complete it in just two steps.

How to Keep Your Inbox Clean

Being away for the holidays means you get a few days away from work. What happens when you get back to the office and you’re met with hundreds of emails? Here are a few ways you can deal with this situation:

  1. Mark Everything As Read

A bold approach you can take is to set up a filter that converts everything coming to your inbox as read. In case you receive lots of emails over the holiday, you can set a command that marks all the messages coming in as read and then archived.

When you get back from holiday, you’ll have the same number of emails you had when you left. You can then go to the archive and see what important messages you might have missed.

If you’re using Gmail click the down arrow next to the search box, then filter messages sent to your email address and apply the mark as read and archive actions.

When using Outlook, simply click the cog icon on the top right, then go to “View all Outlook settings” and “Rules”. Use all emails sent to your email address as the trigger.

On Apple Mail, set a filter to match emails sent to your address via “Mail” > Preferences > Rules.

  1. Create an “Out-of-Office” Message

An out-of-office message automatically responds to anyone who emails you during your break. It’s intended to inform them that you’re not actually at your desk.

To set up an out-of-office message in Apple Mail, follow these steps: Mail > Preferences > Rules. From there, set up a rule to reply to all incoming messages.

On Outlook, click the cog icon at the top right, then “View all Outlook Settings”, then “Automatic replies”.

When using Gmail on the web, click the cog icon at the top right, then “Settings”, then “General”, and look under “Vacation responder”.

How to Mark all Unread Emails on the Android Phone/Tablet

Mark as Unread

  1. On your Android phone or tablet, open the Gmail app.
  2. Open the message. (If you want to stay in your inbox, tap the sender’s profile image).
  3. In the top right, tap Unread.

Tip: You can change your Gmail settings to quickly take this action by swiping left or right on messages in your messages list.

Mark as read

  1. On your Android phone or tablet, open the Gmail app.
  2. On the left, tap the sender’s profile image next to the messages you want to mark.
  3. In the top right, tap Read.

Tip: You can change your Gmail settings to quickly take this action by swiping left or right on messages in your messages list.

Mark all messages as read

  1. On your computer, open Gmail. You can’t mark all messages as read from the Gmail app.
  2. In the top left, click the Down arrow and then All.
  3. At the top, click More and then Mark as read.